HR Support

Hiring shouldn't take
months of your time.
Let's change that.

Ragiles provides dedicated HR virtual assistants who handle your recruitment coordination and candidate screening — so you spend less time sifting through applications and more time interviewing the right people.

Recruitment AssistantsCandidate ScreeningJob Posting ManagementInterview CoordinationTalent Pipeline Support
Hire an HR VASee What We Handle
Ragiles virtual HR assistant managing recruitment coordination and candidate screening for a growing business
Right candidates. Less time.
60%
of hiring time spent
on admin, not decisions
The problem

Why does hiring always take three times longer than it should?

Because recruiting is one of those things that looks straightforward until you're the one doing it. You post the job, applications come in, and suddenly you're spending hours reviewing CVs, drafting responses, chasing candidates, scheduling interviews, and coordinating feedback — none of which is why you started the business. And by the time you've found someone, you're exhausted and three weeks behind on everything else.

The problem isn't that hiring is hard. It's that the administrative work around hiring is enormous — and it falls entirely on you. Every hour you spend managing the recruitment process is an hour you're not leading the business. And the longer a role stays open, the more it costs you in lost capacity, missed delivery, and founder burnout.

Research shows that the average hire takes 36–42 days from job posting to offer — and most of that time is administrative, not strategic. An HR VA doesn't make the hiring decision for you. They make sure the process moves fast, the right candidates get through, and you're only spending time on the conversations that actually matter.

You need an HR VA if any of this sounds familiar.

Hiring is eating your calendar

Between posting, screening, scheduling, and following up, recruiting has become a second job. One that nobody's paying you for.

You're interviewing the wrong people

Without proper screening, every interview is a gamble. You're meeting candidates who looked fine on paper but weren't right for the role.

Roles stay open too long

The longer a position is unfilled, the more it costs you. Lost output, overloaded team, missed deadlines — all because hiring is moving too slowly.

Your application process is inconsistent

Some candidates get fast responses. Others wait weeks. There's no system — just whoever has bandwidth to follow up, when they remember to.

You have no visibility over your pipeline

You don't know who's applied, who's been screened, who's waiting for a call, or where each candidate is in the process. It's all in your inbox.

Onboarding is an afterthought

You finally hire someone — and then you scramble to get them set up. The first two weeks are chaotic and the new hire notices.

So, what does a virtual HR assistant actually do?

A virtual HR assistant handles the administrative and coordination layer of your hiring process — the job posting, application management, CV screening, candidate communication, and interview scheduling that needs to happen for recruiting to move at pace.

A Ragiles HR VA isn't a recruiter and they don't headhunt or source candidates on your behalf. They're the person who manages the process around hiring — making sure applications are reviewed against your criteria, qualified candidates move forward quickly, unqualified ones are handled professionally, and your calendar only fills up with interviews worth having. They work to your hiring brief, your standards, and your timeline — so the process runs cleanly and candidates always have a good experience with your brand.

The result: roles get filled faster, your time is spent on decisions not administration, and every candidate who reaches your interview stage is genuinely worth talking to.

What your hiring looks like with a Ragiles HR VA

Your job postings go live quickly and attract the right candidates. Roles are posted across the right platforms, with clear and accurate descriptions, so the applications that come in are relevant from the start.

Every application gets reviewed against your criteria. Your VA screens every CV and application against the brief you provide — so nothing gets missed and no time is wasted on candidates who aren't right for the role.

Qualified candidates move forward fast. The shortlist reaches you quickly, candidates are kept informed at every stage, and the process moves at a pace that keeps good people engaged — not losing interest while waiting for a response.

Your interview calendar only contains the right conversations. You meet candidates who have already been assessed against your requirements — so every interview you take is a genuine hiring conversation, not a screening call you didn't need to have.

Your pipeline is always visible and organized. Every candidate's status is tracked, documented, and accessible — so you always know where the process stands without having to dig through your inbox.

Your hiring process is consistent every time. Every candidate goes through the same structured process — screened to the same standard, communicated with on the same timeline, assessed against the same criteria.

What's included

Every part of your hiring process that slows you down — handled.

From coordinating job postings and managing your applicant pipeline to screening candidates against your brief — your HR VA handles the recruitment administration so you only spend time on the conversations that actually matter.

Hiring Coordination

Recruitment Assistants

Your VA manages the full administrative side of your recruitment process — posting roles, managing applications, coordinating interviews, and keeping every candidate informed at every stage — so hiring moves faster without consuming your time.

Job posting creation and platform publishing
Application inbox management and tracking
Candidate communication and status updates
Interview scheduling and calendar coordination
Hiring pipeline documentation and reporting
Offer letter preparation and follow-up coordination
Tools: LinkedIn, Indeed, Workable, Greenhouse, Google Calendar, Notion, Airtable
Hire Recruitment VAs
Applicant Assessment

Candidate Screening

Your VA reviews every application against the criteria you define — assessing CVs, conducting initial screening calls or written assessments, and delivering a qualified shortlist so you only spend time interviewing candidates who are genuinely right for the role.

CV and application review against job brief
Initial screening call coordination and notes
Written screening question administration
Shortlist preparation and candidate summaries
Disqualification handling and candidate communication
Scoring and assessment documentation
Tools: LinkedIn, Indeed, Workable, Greenhouse, Zoom, Google Meet, Notion, Google Sheets
Hire Candidate Screening VAs
How it works

How to get your HR VA — in 4 steps.

No recruitment agency fees. No percentage of salary. No slow process that takes longer than the hire itself. Tell us what the role looks like and what good candidates look like — we match you with the right VA and get hiring moving.

1

Book your free 30-minute consultation

Tell us which roles you're hiring for, what your current recruitment process looks like, where the bottlenecks are, and what a faster, more organised hiring process would mean for your business. Whether you're hiring your first team member or scaling a department, we start with a clear picture of what you need.

Free · No commitment · Calendly link
2

We define your hiring brief and screening criteria

Before your VA reviews a single application, we work with you to define exactly what you're looking for — role requirements, must-have experience, screening questions, and assessment criteria. This brief is what your VA works from, so every candidate who reaches you has been evaluated against the same standard.

Hiring brief defined · Criteria set · Before day one
3

Your VA is matched, onboarded, and recruiting

We match you with an HR VA experienced in your industry and role type. Your account manager oversees setup — platform access granted, pipeline documented, first batch of applications scoped — so the process is moving and candidates are being screened within days of going live.

Matched by role type · Pipeline live within days
4

Shortlists land in your inbox. You interview. We keep it moving.

Once live, your VA manages the full recruitment admin cycle — applications, screening, scheduling, and candidate communication — on an ongoing basis. You receive regular pipeline updates, a qualified shortlist for each role, and your account manager checks in to refine the brief and adjust the process as each hire progresses.

Regular shortlists · Pipeline always visible · Process improves with every hire

Common questions about hiring an HR VA

Is an HR VA the same as a recruiter or recruitment agency?
No. A Ragiles HR VA handles the administrative and coordination layer of your hiring process — job postings, application management, CV screening, interview scheduling, and candidate communication. They work to the brief and criteria you define. They don't headhunt, source passive candidates, or operate on a placement fee model. Think of them as the person who makes sure your recruitment process runs efficiently — so the right candidates get through faster and your time is spent on decisions, not admin.
Do I need to have a hiring process already set up?
No. If you have an existing recruitment process, your VA will work within it. If you don't, we help you define one during onboarding — job brief, screening criteria, pipeline stages, and candidate communication templates — so everything runs consistently from the first hire. Most clients find that having a structured process in place makes every subsequent hire significantly faster.
Which platforms do your HR VAs post jobs on?
Our HR VAs post across the most widely used platforms — LinkedIn, Indeed, and any industry-specific job boards relevant to your role. They also manage applications coming through your own website or ATS if you have one. If you have preferred platforms or existing accounts, your VA works within those. If you don't, we'll advise on the best options for your role type during onboarding.
How does candidate screening actually work?
You provide a hiring brief — the role requirements, must-have experience, and any screening questions you want candidates to answer. Your VA reviews every application against that brief, filters out candidates who don't meet the criteria, and prepares a structured shortlist with summaries for the ones who do. If initial screening calls are part of the process, your VA coordinates and documents those too. You only see candidates who have already been assessed.
What happens to candidates who aren't shortlisted?
Every candidate receives a professional response at every stage — whether they're progressing or not. Your VA manages all candidate communication on your behalf, so no application goes unanswered, no candidate is left waiting without a response, and your brand's reputation as an employer stays intact throughout the process.
Ready to get started?

Your next hire shouldn't cost you a month of your time to find.

Stop sifting through applications. Stop scheduling interviews with the wrong people. Stop letting open roles sit unfilled while the business waits. Hire a dedicated HR VA from Ragiles and get the right people through the door — faster, with less of your time spent getting them there.

Hire an HR VAEmail Us Instead
No lock-in contractsDedicated account managerProcess built around your brief

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